Award Spending
Primary responsibility for technical and fiscal management of any project begins with the Principal Investigator. The PI is responsible for assuring all approved expenses in support of a project are properly charged to it. Many departments have services that provide assistance in fiscal and other administrative matters.
The Office of Contract and Grant Accounting (OCGA) is the entity responsible for facilitating all financial matters relating to expenditures and revenues. OCGA will make no adjustments, such as cost transfers, without initiation of such adjustments from the Principal Investigator or his or her designee. In order to transfer incorrect charges from one project to another the proper form must be completed, authorized, and submitted to OCGA via PeopleSoft. Charging departmental budgets for sponsored projects is normally not appropriate. Prompt and accurate charging to the correct project will preclude costly department labor and paperwork associated with cost-transfers required to rectify errors and ultimately avoid audit findings.